Antennae Criteria

Article 1: Contact – Becoming a Contact

(1) 1A Contact is at least one person interested in the work of, and in working for AEGEE-Europe and willing to set up an Antenna. 2In order to become a Contact, the individual or group must first submit the following documentation to the Comité Directeur:

(a) A personal or group application, stating the intention of forming an AEGEE Antenna in their city;
(b) A letter of intention from one institution of higher education in that city, positively indicating that it will support the future development of this Contact.

3The Comité Directeur may contact the respective institution on this regard. 4The Comité Directeur can make exceptions from this criterion, provided that substantial effort has been made to fulfil it.
(2) 1After taking these documents into consideration, the Comité Directeur decides whether to accept the new Contact.
(3) 1Once accepted, the Contact must communicate regularly with the people responsible for this task, according to the Statutes of AEGEE-Europe.
(4) A Contact is not allowed to call itself AEGEE-”city name”, nor to use the logo of AEGEE.

Article 2: Contact – Deletion of a Contact

If the Contact does not sign the Convention d’Adhésion at the third Agora following its creation, it should be deleted by a decision of the Comité Directeur.

Article 3: Contact Antenna – Becoming a Contact Antenna

(1) Criteria for becoming a Contact Antenna:

  1. Be a Contact of AEGEE-Europe;
  2. Create Statutes compatible with the Convention d’Adhésion and the Statutes of AEGEE-Europe and deliver a copy of them in both original language and English. This criterion is granted after the Statutes have been verified by the Juridical Commission;
  3. Send a members list with at least ten members of which at least five are not a member of another local upon the Contact becoming a Contact Antenna. The members list has to be sent to the Comité Directeur for approval;
  4. Before being able to establish the Contact Antenna at least one representative of the group has to attend a NWM or have confirmed to participate in a NWM within three months after the Agora mentioned in paragraph 3;
  5. Present itself and a plan of their future activities to the Agora and the Agora will have to vote for approval for the upgrading to Contact Antenna;

(2) 1As soon as these requirements have been fulfilled, the Convention d’Adhésion will be signed by the Contact and the President of AEGEE-Europe at the Agora. 2In exceptional cases and upon written request by the contact, the Comité Directeur can decide to sign the Convention d’Adhésion at a different occasion without criterion 5 being fulfilled. 3The preliminary Contact Antenna is still obliged to present their plan to the following Agora, and the decision to upgrade the Contact is still subject to approval by the Agora. 4If the Agora does not approve this decision, the Comité Directeur terminates the Convention d’Adhésion.
(3) 1After signing the Convention d’Adhésion, the Contact Antenna must officially found the association, have it registered within six months and provide the Juridical Commission and the Secretary General with a copy of the registration data. 2Failure to comply with this criterion results in termination of the Convention d’Adhésion by AEGEE-Europe. 3The Comité Directeur can make exceptions from this criterion, upon receiving written request and explanation by the Contact Antenna.

Article 4: Contact Antenna – Remaining a Contact Antenna

(1) After being officially registered or receiving an exception as mentioned in article 3(3), the Contact Antenna must fulfil the following criteria to remain a Contact Antenna:

  1. Pay membership fees according to the regulations defined in the General Financial Rules;
  2. Have organised at least one event within the last year according to the Event Rules, as presented in the general rules for Events, of a thematic focus where members of other Antennae were invited to participate;
  3. Maintain active communication with the Network Commission or the Comité Directeur;
  4. Send envoys to at least one ordinary Agora or European Planning Meeting in a period of three consecutive statutory meetings;
  5. Have a board consisting of at least President, Treasurer and Secretary and organise new board elections at least once a year;
  6. Have at least ten members who are not a member of another Local. The members list has to be sent to the Comité Directeur for approval;

(2) A Contact Antenna should be deleted no later than at the fourth Agora after acquiring this status.
(3) Based on a written explanation, the Comité Directeur can exceptionally waive one or more of these criteria.

Article 5: Antenna – Becoming an Antenna

(1) A Contact Antenna must fulfil the criteria listed below in order to become an Antenna:

  1. Have Statutes compatible with the Convention d’Adhésion and the Statutes of AEGEE-Europe, deliver a copy of them in both original language and English and send them to the Juridical Commission upon modification by the local or upon demand by the Juridical Commission;
  2. Maintain active communication with the Network Commission or the Comité Directeur, responding to written or other forms of communication;
  3. Have a board consisting of at least President, Treasurer and Secretary and organise new board elections at least once a year;
  4. Have a bank account, and provide the Financial Director with the account data when requested;
  5. Have paid membership fees;
  6. Have sent a members list having at least ten members who are not a member of another Contact Antenna or Antenna;
  7. Have sent a financial report, which has to be approved by Audit Commission;
  8. Have sent envoys to at least one ordinary Agora or European Planning Meeting within the last three statutory meetings;
  9. Have sent at least one of its members to a Network Meeting within the last year;
  10. (i) Within the last year have contributed to the Action Agenda by either:
    a) 1Organising a European event, AEGEE event or AEGEE-Europe event according to the Event Rules. 2The planning and organisation of the event needs to be announced beforehand and needs to be in co-operation with another Organ or Ordinary Member of AEGEE-Europe or outside of AEGEE which has to be approved by the Comité Directeur. 3This partner can give minimum requirements to fulfil in order to have the event counting towards this requirement;
    b) 1Organising two local activities. 2In this case the organisation of local events is to be monitored and approved by the Network Commission, or another Organ or Ordinary Member of AEGEE-Europe approved by the Comité Directeur; other locals are to be invited to participate, the mode of invitation is set forth in co-operation with the partner;
    (ii) The Contact Antenna must report to the Comité Directeur in written form after either event; the partners have to approve the report;
  11. (i) Have organised a Local Training Course at least once within the last year.
    (ii) The organisation of the Local Training Course is monitored and approved by the Network Commission, or another organ or ordinary member of AEGEE-Europe approved by the Comité Directeur;

(2) The earliest an upgrade can take place is at the second Agora after the Agora during which the decision to upgrade has been approved.

Article 6: Antenna – Remaining an Antenna

(1) In order to remain an Antenna the following criteria must be fulfilled:

  1. Have Statutes compatible with the Convention d’Adhésion and the Statutes of AEGEE-Europe in both the original language and English and send them to the Juridical Commission upon modification by the local or upon demand by the Juridical Commission;
  2. Maintain active communication with the Network Commission and the Comité Directeur, responding to written or other forms of communication;
  3. Have a board consisting of at least President, Treasurer and Secretary and organise new board elections at least once a year;
  4. Have a bank account, and provide the Financial Director with the account data when requested;
  5. Have paid membership fees;
  6. Have sent delegates to one out of the last two Agorae, excluding Extraordinary Agorae.
  7. 1Have sent at least one of its board members to a Network Meeting within the last year.
    2If no board member is able to attend a Network Meeting, the board can appoint an active member of the local to attend a Network Meeting on behalf of the antenna.
    3This request is monitored and approved by the Network Commission and Comité Directeur;
  8. Submit a yearly financial report, subject to approval by the Audit Commission during the first quarter of the calendar year or on demand of the Comité Directeur;
  9. 1Submit an activity plan and arrange a meeting between the board of the Antenna and a representative of the Network Commission to discuss it, no later than two month after the start of the board term.
    2In case the board has no activity plan yet, it will be drafted during the meeting in cooperation with the representative of the Network Commission;
  10. 1Submit an activity report and arrange an evaluation meeting between the outgoing board of the Antenna and a representative of the Network Commission to discuss it, no later than two months after the end of the board term.
    2The conclusions are written down in an evaluation report
    3The Comité Directeur can demand a presentation of their projects;
  11. Submit a list of current members before every Agora having at least ten members who are not a member of another Contact Antenna or Antenna;
  12. Organise a European event at least once every two years. If this event does not contribute to the Strategic Plan the Antenna will have to contribute with at least two activities that contribute to the Strategic Plan;
  13. (i) Have organised a Local Training Course or Regional Training Course at least once within the last year.
    (ii) The organisation of the Local Training Course is monitored and approved by the Network Commission, or another organ or ordinary member of AEGEE-Europe approved by the Comité Directeur;

(2) 1The deadline for the reception of payments will be set by the Financial Director and will be communicated to the Antennae at least two months before the Agora. 2Cash payments must be announced to the Financial Director before the deadline, otherwise they will not be accepted. 3Not being present at the Agora does not exempt the Antenna from paying.
(3) In special cases, when written explanations are presented, the Comité Directeur may decide that the fact of not having fulfilled one or more criteria might not lead to degradation to the status of a Contact Antenna.

Article 7: Obligations for Representatives during Statutory Events

1Sending a representative to an ordinary Agora or European Planning Meeting as required above means that the local has to be present with its representatives in at least 80% of plenary time and as many prytania per slot as it has representatives (according to the Agenda) during an Agora or at least one Action Meeting per slot during a European Planning Meeting.
2Exceptions to the rule can be given by the Comité Directeur, following written request

Article 8: Procedure on Downgrade and Deletion

(1) 1The decision to delete or to downgrade an Antenna or Contact Antenna has to be communicated by the Comité Directeur to the Antenna or Contact Antenna 20 days before the Agora starts. 2In this communication a reference to this article shall be quoted.
(2) 1The list of problematic cases has to be published by the Comité Directeur 20 days before the Agora starts. 2This document will include a short description of the problems and actions taken to support each problematic Antenna or Contact Antenna in order to fulfil the Antenna Criteria.
(3) 1Antennae and Contact antennae at risk to be downgraded or deleted might produce a written justification in their defence, adding the motivations for not fulfilling certain criteria and also the actions done towards the fulfilment. 2This justification has to be sent to the Comité Directeur and the Network Commission within 7 days before the Agora.
(4) The week before the Agora, the Comité Directeur might change the proposal for the Network Status update, according to the justifications given by Antennae and Contact Antennae under evaluation.
(5) At the Agora, the Comité Directeur has to present a concise report for each case under evaluation, specifying the motivations upon the decision of downgrade or deletion and the actions taken to support these Antennae and Contact Antennae, followed by a hearing of a representative.
(6) 1In case there are no representatives of the Antenna or Contact Antenna at the Agora, the written justification shall be read by a person appointed by the Antenna or Contact Antenna. 2This person has to be appointed by the Antenna and communicated to the Juridical Commission at least 7 days before the Agora.
(7) 1The presentation of downgrades and deletions has to be faced case by case during a progress meeting. 2Whenever an objection arises, the ratification of downgrade or deletion has to be approved with simple majority.
(8) This article does not concern the cases evaluated by the Mediation Commission.