The Working Plan of Audit Commission 2017/18

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Dear Network,

The Audit Commission of AEGEE Europe, which started its term on October 1st, 2017,  proudly announces you the 2017/18 Working Plan, from Autumn Agora Catania till Spring Agora Kraków 2018 (with possibility of renewal after the Spring Agora), as the Audit and its Subcommissioners decided together during their sixth online meeting happened on December 13th, 2017 and approve the following points listed.

 

What you will see and read, are initiatives, ideas and changes we are going to work on, with an aim to develop the Network and help the locals and giving a further understanding on the Finances of the Network and its projects.

 

We are always open to suggestions, ideas and to answer at your questions.

You can contact us at audit@aegee.org (via mail you can discuss about everything, even sensitive data), at our Facebook Page or join and write in our Facebook Group (for general discussions without the sharing of sensitive data).

OUR PROGRAM IN 8 POINTS

For the sake of clarity we divided the yearly plan in 8 really easy to understand, points. Every single point would be later included in a timeline, to make you understand when we will intervene and where.

 

1. (KEEP HAVING) A BIG TEAM FOR BETTER COMMUNICATIONS

Both the quality and the quantity of Financial Data we might gather this year (and probably every year) passes through the necessary step of communication before the phase of reporting. That’s why we aimed to keep having a big team of Subcommissioners to deal locally with finances and trying to explain in a better way to report and to get in touch with Audit if needed.

There is no Reporting without Communication first.

 

2. MAINTAINING A SPACE TO DEBATE ON FINANCES

Finances for years have been one if not the, most underrated topic in the Network, despite it regards practically the majority of the activities, projects for all the Antennae, no matter the purpose.

What we can offer are, to maintain

 

3. EXPLAINING THE FINANCIAL REPORT TEMPLATE

We published the ultimate version of the Financial Report of Audit Commission, to allow people to understand it and not having so much issues per se. We also renewed the Toolkit and we will provide a series of Webinars.

 

4. ONE MONTH AND A HALF FOR SENDING THE FINANCIAL REPORT

Yes, from January 14th till March 4th, 2018 at 11:59 PM CET.

You can send it HERE = THE PODIO WEBFORM (CLICK)

NO EXTRA DEADLINES. So at least, send something via Podio, so that at least we can have a discussion on what you provided, even if it’s incomplete.
If we will not receive anything, we will not approve your Report in delay. Meaning No Criteria.

Later by the end of march and the first days of April, we will provide the list of Approval and Not Approvals of locals – which provides Criteria points – to AEGEE Europe’s Network Director.

 

5. AUDIT OF AEGEE EUROPE

One in March 2018 and possibly one in September 2018.

 

6. ACTIVITY REPORTS OF THE AUDIT COMMISSION

At Spring Agora Kraków and at Autumn Agora Istanbul.

 

7. INTERNAL TRAININGS AND EDUCATION REGARDING INTERNAL KT DOCS

We ensured and we will ensure trainings either via Individual Skypes and via providing Internal Documents to our Subcommissioners’ team.

 

8. INTERNAL COMMUNICATIONS

We set up an Internal Facebook Group and a Whatsapp Chat, to get in touch easily among the members of the Commission. The Financial Director of AEGEE Europe and the Network Director of AEGEE Europe have been invited to the Internal Facebook Group for direct communication.

This Working Plan has been reviewed and approved by the Subcommissioner’s Team during the Skype meeting held on December 13th, 2017.

 

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Financially yours,

Karina Khaisarova

President of Audit Commission of AEGEE Europe

Catania-Istanbul

 

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