Antennae Criteria


Article 1: Contact – Becoming a Contact

(1) 1A Contact is at least one person interested in the work of, and in working for AEGEE-Europe and willing to set up an Antenna. 2In order to become a Contact, the individual or group must first submit the following documentation to the Comité Directeur:

(a) A personal or group application, stating the intention of forming an AEGEE Antenna in their city;
(b) A letter of intention from one institution of higher education in that city, positively indicating that it will support the future development of this Contact.

3The Comité Directeur may contact the respective institution on this regard. 4The Comité Directeur can make exceptions from this criterion, provided that substantial effort has been made to fulfil it.

(2) 1After taking these documents into consideration, the Comité Directeur decides whether to accept the new Contact.
(3) 1Once accepted, the Contact must communicate regularly with the people responsible for this task, according to the Statutes of AEGEE-Europe.
(4) 1A Contact is not allowed to call itself AEGEE-“city name”, nor to use the logo of AEGEE. 2 A Contact calls itself: AEGEE Contact in “city name”. 3 A Contact can use the name AEGEE-“city name” and the logo only for registration purposes with the approval by the Comité Directeur member responsible for network development.

Article 2: Contact – Deletion of a Contact

If the Contact does not sign the Convention d’Adhésion at the third Agora following its creation, it should be deleted by a decision of the Comité Directeur.

Article 3: Contact Antenna – Becoming a Contact Antenna

(1) Criteria for becoming a Contact Antenna:

  1. Be a Contact of AEGEE-Europe;
  2. Create Statutes compatible with the Convention d’Adhésion and the Statutes of AEGEE-Europe and deliver a copy of them in both original language and English. This criterion is granted after the Statutes have been verified by the Juridical Commission;
  3. Send a members list with at least five members which are not a member of another local upon the Contact becoming a Contact Antenna. The members list has to be sent to the Comité Directeur for approval;
  4. Present itself and a plan of their future activities in cooperation with the Network Commission to the Agora and the Agora will have to vote for approval for the upgrading to Contact Antenna;
  5. Provide the Juridical Commission and the Secretary General with a copy of the registration data, according to the regulations of the respective country, proving, that the association is founded. The Comité Directeur and the Juridical Commission can make exceptions from this criterion, upon receiving a written request and explanation by the Contact.

(2) 1As soon as these requirements have been fulfilled, the Convention d’Adhésion will be signed by the Contact and the President of AEGEE-Europe at the Agora. 2In exceptional cases and upon written request by the contact, the Comité Directeur can decide to sign the Convention d’Adhésion at a different occasion without criterion 4 being fulfilled. 3The preliminary Contact Antenna is still obliged to present their plan to the following Agora, and the decision to upgrade the Contact is still subject to approval by the Agora. 4If the Agora does not approve this decision, the Comité Directeur terminates the Convention d’Adhésion.

Article 4: Contact Antenna – Remaining a Contact Antenna

(1) After being officially registered or receiving an exception as mentioned in article 3(3), the Contact Antenna must fulfil the following criteria to remain a Contact Antenna:

  1. Pay membership fees according to the regulations defined in the General Financial Rules;

(2) A Contact Antenna should be deleted no later than at the fourth Agora after acquiring this status.
(3) Based on a written explanation, the Comité Directeur can exceptionally waive one or more of these criteria.

Article 5: Antenna – Becoming an Antenna

(1) A Contact Antenna must fulfil the criteria listed below in order to become an Antenna:

  1. The locals are obliged to respond to any written notice from the Network Commission and the Comité Directeur deliverd via e-mail, within one month;
  2. After every board election, the names of all board members elected which include at least the President, Secretary and Treasurer, need to be communicated to the Network Commission within one month and need to be updated on the online membership system with the current official communication of the local;
  3. Have paid membership fees according to the regulations set in the Financial Rules;
  4. Have sent a members list having at least ten members who are not a member of another Contact Antenna or Antenna;
  5.  Organising a European event, AEGEE event or AEGEE-Europe event according to the Event Rules.
  6. Cooperate with the Network Commission on establishing a development plan, approved by the Comité Directeur member responsible for network development, and submit it the latest 1 month after the board elections, or at least once per year. 2 A report of the fulfilment is to be submitted for evaluation and approval to the Network Commission no later than two months after the end of the development plan period. 3 The development plan is to be based on Health Indicators system, set by Network Commission and a member of Comité Directeur responsible for network development. 4 The Health Indicators system is to be sent by Network Commission to the network for feedback two months after the start of Network Commission term the latest.

Article 6: Antenna – Remaining an Antenna

(1) In order to remain an Antenna the following criteria must be fulfilled:

  1. The Locals are obliged to respond to any written notice from the Network Commission and the Comité Directeur delivered via the e-mail, within one month;
  2. After every Board election, the names of all board members elected which include at least the President, Secretary and Treasurer, need to be communicated to the Network Commission within one month and need to be updated on the online membership system with the current official communication address of the local;
  3. Have paid membership fees according to the regulations set in the Financial Rules;
  4. Have sent delegates to one out of the last two Agorae, excluding Extraordinary Agorae.
  5. Submit a list of current members before every Agora having at least ten members who are not a member of another Contact Antenna or Antenna;
  6. Organise a European eventAEGEE event or AEGEE-Europe event least once every two years.
  7. 1 Cooperate with the Network Commission on establishing a development plan, approved by the Comité Directeur member responsible for network development, and submit it the latest 1 month after the board elections, or at least once per year. 2 A report of the fulfilment is to be submitted for evaluation and approval to the Network Commission no later than two months after the end of the development plan period. 3 The development plan is to be based on Health Indicators system, set by Network Commission and a member of Comité Directeur responsible for network development. 4 The Health Indicators system is to be sent by Network Commission to the network for feedback two months after the start of Network Commission term the latest.

(2) 1The deadline for the reception of payments will be set by the Financial Director and will be communicated to the Antennae at least two months before the Agora. 2Cash payments must be announced to the Financial Director before the deadline, otherwise they will not be accepted. 3Not being present at the Agora does not exempt the Antenna from paying.

Article 7: Obligations for Representatives during Statutory Events

1Sending a representative to an ordinary Agora or European Planning Meeting means that the local has to be present with its representatives in at least 80% of plenary time and as many prytania per slot as it has representatives (according to the Agenda) during an Agora or at least one Action Meeting per slot during a European Planning Meeting.
2Exceptions to the rule can be given by the Comité Directeur, following written request

Article 8: Procedure on Downgrade and Deletion

(1) 1The decision to delete or to downgrade an Antenna or Contact Antenna has to be communicated by the Comité Directeur to the Antenna or Contact Antenna 20 days before the Agora starts. 2In this communication a reference to this article shall be quoted.
(2) 1The list of problematic cases has to be published by the Comité Directeur 20 days before the Agora starts. 2This document will include a short description of the problems and actions taken to support each problematic Antenna or Contact Antenna in order to fulfil the Antenna Criteria.
(3) 1Antennae and Contact antennae at risk to be downgraded or deleted might produce a written justification in their defence, adding the motivations for not fulfilling certain criteria and also the actions done towards the fulfilment. 2This justification has to be sent to the Comité Directeur and the Network Commission within 7 days before the Agora.
(4) The week before the Agora, the Comité Directeur might change the proposal for the Network Status update, according to the justifications given by Antennae and Contact Antennae under evaluation.
(5) At the Agora, the Comité Directeur has to present a concise report for each case under evaluation, specifying the motivations upon the decision of downgrade or deletion and the actions taken to support these Antennae and Contact Antennae, followed by a hearing of a representative.
(6) 1In case there are no representatives of the Antenna or Contact Antenna at the Agora, the written justification shall be read by a person appointed by the Antenna or Contact Antenna. 2This person has to be appointed by the Antenna and communicated to the Juridical Commission at least 7 days before the Agora.
(7) 1The presentation of downgrades and deletions has to be faced case by case during a progress meeting. 2Whenever an objection arises, the ratification of downgrade or deletion has to be approved with simple majority.
(8) This article does not concern the cases evaluated by the Mediation Commission.