EXTENDED Open Call for hosting local of EPM 2019

Dear Network,

we would like to remind you that AEGEE-Europe is still looking for a local ready and willing to organise the European Planning Meeting 2019.

The European Planning Meeting (EPM) is one of the most valuable and memorable events during which AEGEE´s future is shaped and a direction for the following years is given. It is also a place for members interested in thematics to gather and exchange their ideas, get inspired, and develop new activities, within the frame of the Strategic Plan of AEGEE Europe. Ideally, the event will take place around February 2019. As the EPM content will be provided by AEGEE-Europe, the organising local is responsible for providing the logistics, such as rooms, lodging, meals and the social program.

The organising antenna is explicitly responsible for the following points:

  1. To provide an adequate lodging for all participants (around 200-300)
  2. To provide three meals a day (at least one warm meal) for all the participants;
  3. To organise the necessary logistics (lecture halls, rooms for workshops and technical equipment);
  4. To provide free, stable and reliable internet connection during the whole event for the CD, content team and envoys.
  5. To take care of the social program;
  6. To take care of the necessary fundraising (in money and in kind);
  7. To take care of informing the participants and registering them;
  8. To keep in contact, at least once every two weeks, with the Comité Directeur and the Content Team, when selected.
  9. To organise logistics of the AEGEE Fair and Study & Career Fair (for the Agora);
  10. To develop all the promotional materials in accordance with Visual Identity;

For a more detailed insight into the responsibilities of the organising antenna, please read carefully the EPM contract template (behind Intranet login)

You can find the application form here.

In case your local is interested in applying, we are more than happy to support you in the application process through answering your questions via e-mail or online meeting. Feel free to contact headoffice@aegee.org if you are interested and have questions.

Deadline to submit your applications is 5th of April 2018, 23:59 CET.

Europeanly yours,

Comité Directeur 2017-2018

Fabrizio, Loes, Marco, María and Teresa

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