Open Call for hosting local for EPM 2020


Dear Network,

We would like to announce that AEGEE-Europe is looking for a local ready and willing to organise the European Planning Meeting 2020!

The European Planning Meeting (EPM) is one of the most valuable and memorable events during which AEGEE´s future is shaped and a direction for the following years is given. It is also a place for members interested in thematics to gather and exchange their ideas, get inspired, and develop new activities, within the frame of the Strategic Plan of AEGEE Europe. As the EPM content will be provided by AEGEE-Europe, the organising local is responsible for providing the logistics, such as rooms, lodging, meals and the social program.

The organising antenna is explicitly responsible for the following points:

  1. To provide an adequate lodging for all participants (around 200-300);
  2. To provide three meals a day (at least one warm meal) for all the participants;
  3. To organise the necessary logistics (lecture halls, rooms for workshops and technical equipment);
  4. To provide free, stable and reliable internet connection during the whole event for the Comité Directeur, Content Team and envoys;
  5. To take care of the social program;
  6. To take care of the necessary fundraising (in money and in kind);
  7. To take care of informing the participants and registering them;
  8. To keep in contact, at least once every two weeks, with the Comité Directeur and the Content Team, when selected;
  9. To organise logistics of the AEGEE Fair and Study & Career Fair (for the Agora);
  10. To develop all the promotional materials in accordance with Visual Identity.

For a more detailed insight into the responsibilities of the organising antenna, please read carefully the EPM contract template (in order to download it, you have to be logged in with your intranet account).

You can submit your application through the form found here.

Moreover, you must attach to your application the provisional budget template.

Please submit your applications until March 29th of March 2019, 23:59 CET. Applications submitted after the deadline will not be considered.

In case your local is interested in applying, we are more than happy to support you in the application process through answering your questions via e-mail or online meeting. Feel free to contact if you are interested and have questions.

Your Comité Directeur

Alejandra, Evrim, Marco, Matis, Monika, Spyros, Viola

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