Just like we did for the past Agorae, for Spring Agora Enschede, once again we would like to provide you with a short and easy summary of the proposals submitted for the Agora. In this third, and last round, we will be explaining you four proposals: “Including Planning Meeting in the Events, Projects and Activities”, “Changing the selection process of the hosting locals of the Agora”, “Fostering pre-Agora discussion by requiring online statements of support for proposals” and “Restriction of Reimbursement Criteria of Comité Directeur”.
Including Planning Meeting in the Events, Projects and Activities
The Planning Meeting is the event where the Strategic Plan, i.e. the guidelines for the work of the association in the following three years, is drafted. At the moment, there is no mention of this event in the CIA. Proposed by Lia Touska, on behalf of the Comité Directeur, this proposal wants to include the Planning Meeting in the CIA, defining the timing of the meeting and the procedures needed before and during the meeting. Specifically, the Planning Meeting will take place at least six weeks before the Agora in which the new Strategic Plan will be approved; the CD will be responsible for the agenda, which will be communicated to the Network at least two weeks prior the event, and the selection of the Planning Team; and the Open Call for the hosting local will be announced one year prior the event together with the Open Call for Autumn Agora.
You can read the full proposal here.
Changing the selection process of the hosting locals of the Agora
This proposal by Tekla Hajdu, Réka Salamon and Katarzyna Sokolowska on befalf of Comité Directeur, aims at increasing the transparency regarding the selection process of the Agora, so the AEGEE Network is informed about the application, has the chance to review it and can have a say in the process. If approved, it will be the Agora who will decide on the hosting local by secret ballot. This will also allow AEGEE-Europe to have a more proactive role in supporting the hosting local with possible funding opportunities and external cooperations. The CD will need to approve applications one month prior the presentation to Agora; the hosting local will be selected one year prior the event and will be required to present a progress report at the following Agora.
You can read the full proposal here.
Fostering pre-Agora discussion by requiring online statements of support for proposals
Proposed by Evelien Kroon, Jochem Postmes and Steyn ten Kate on behalf of AEGEE-Enschede, this proposal wants to foster preliminary discussion over proposals prior to Agora, and introducing a requirement of support from three European Bodies for a proposal to be discussed at Agora. Considering the time needed for discussion of proposals during Prytania, even when they are poorly designed, this change would ensure that proposals are discussed in advance and fine-tuned. If the changes are approved, it will be required a change in the online voting system that is feasible and the creation of an infrastructure in which locals can already show their support for proposals before the Agora. The proposed time-frame in which the proposals could collect statements of support from European Bodies is two weeks.
You can read the full proposal here.
Restriction of Reimbursement Criteria of Comité Directeur
Current Financial Director of AEGEE-Europe Zvonimir Canjuga on behalf of Comité Directeur proposes to set clearer rules for reimbursement of moving out costs, since at the moment, the form offers too much space for misinterpretation. If the changes were to be approved, the moving out reimbursement would be limited to the amount corresponding to the trip home or next proven place of residence with the cheapest travel option possible.
You can read the full proposal here.
Written by Federica Soro, AEGEE-Cagliari